Payroll update 20 November 2024
Kia ora koutou
End of Year screen closes at 5pm today
The End of Year screen closes at 5pm today. You still have a few hours to complete any final tasks. Our phone lines will be open until 5pm today in case you have any last-minute questions. From tomorrow we will go back to our usual phone hours of 9.30am to 3.30pm.
Terminating jobs for employees that won’t be working at your school in 2025
Please make sure you have completed job termination for employees who won’t be working at your school in 2025. If you need any help, please call your payroll advisor today.
Start of Year screen opens 2 December
The Start of Year screen opens in EdPay on 2 December and will remain open until 21 February 2025.
11.11% salary loading
If you have any questions about the 11.11% salary loading (and removal of the 11AP allowance), please read the Ministry advice for secondary schools and area schools, or check our EdPay webpage.
Key dates
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Date
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Day/time
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Actions
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20 November
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Wednesday
5pm
|
End of Year screen closes. End of Year processing must be complete.
When the screen closes you need to have entered:
- school term dates
- last day of duty, and
- terminations.
You cannot change end of year information after the screen closes.
|
|
2 December
|
Monday
|
Start of Year screen opens in EdPay
|
|
Your school’s last day of term
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Please send us EP23nt forms for EdPay authorised users whose pay will be annualised in 2025 before your school’s last day of term to prevent losing access to EdPay.
For more information, see the Annualisation section below.
Last day to submit an EP23nt for all other employees who are being annualised is 27 January 2025.
|
|
10 December
|
Tuesday
|
Main pay day for pay period 19. Lump sum holiday pay is paid for:
- term-time only employees
- timesheet only employees, and
- fixed-term teachers who started after 7 February 2024 and who are returning in 2025.
|
|
13 December
|
Friday
|
Second pay day for pay period 19.
Termination pay is paid for employees whose roles were terminated between 27 November - 10 December 2024.
Out-of-cycle payments.
Our website has more information about End of Year terminations
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|
16 December
|
Monday
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Last day to submit forms so they are included in pay period 20: pay day 24 December.
Last day to submit changes in EdPay that can create a ticket (eg terminating roles or pay details changes) so they are included in pay period 20.
|
|
19 December
|
Thursday
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Last day to submit EdPay changes that process immediately (eg leave and timesheets) so they are included in pay period 20.
|
|
24 December
|
Tuesday
|
Main pay day for pay period 20.
Public holidays are paid out for eligible timesheet only employees.
Termination pay is paid for employees whose roles were terminated between 11 December – 24 December 2024.
Our website has more information about End of Year terminations
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|
27 December
|
Friday
5pm
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Cut off for out-of-cycle pay day for pay period 20
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|
30 December
|
Monday
|
Out-of-cycle pay day for pay period 20
|
|
27 January
|
Monday
|
Last day to submit EP23nt annualisation forms
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|
30 January
|
Thursday
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Last day to restart term-time only non-teaching employees and fixed-term teachers starting in pay period 23.
|
|
13 February
|
Thursday
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Last day to restart term-time-only non-teaching employees who are starting in pay period 24
|
|
21 February
|
Friday
5pm
|
Start of Year screen closes.
|
Thank you for your help to gather secondary principals’ annual holiday records
The Ministry of Education request to school boards for secondary principals’ annual holiday records closed on 25 October. The records were sought as neither the Ministry nor the payroll system hold these.
The response has helped build the Ministry’s understanding of secondary principals’ holiday records and will feed into work to pay current and former employees anything they are owed due to the schools’ payroll being non-compliant with the Holidays Act (2003).
Thanks again for all the work you do to support us at this time of year. We know this is a very busy time for schools.
Ngā mihi
Education Payroll