Payroll Update 27 September 2022

News for School Payroll Staff


 

Kia ora koutou

  • Reminder: ACC annual levy deduction from school accounts on 29 September
  • Advice for former employees around the administration support staff pay equity claim
  • How to count days of leave without pay for part-time teachers
  • Reminder: EdPay only works for New Zealand based IP addresses
  • Teacher aide increments automatically applied unless deferred
  • Reminder: check your Pay Ending report before end of term
  • Holiday pay reduction for some teachers
  • Upcoming scheduled outage 8-10 October

Reminder: ACC annual levy deduction from school accounts on 29 September

We will be deducting the amount shown on your ACC annual levy invoice from your school's bank account on Thursday, 29 September 2022. Please ensure that you have enough money in your account to cover this deduction.
 
To access the invoice:

  • log into EdPay and go to ‘Reports’ under the school menu
  • choose ACC EOY Report (invoice to schools) and select the 31/03/2022 period end date.

For more information about payments and rates that make up this year's levy, see the EdPay website: EdPay | Tools to help you | A-Z | A | ACC Levies 2022


Advice for former employees around the administration support staff pay equity claim

The Ministry of Education has some advice around the administration support staff pay equity claim for former employees who were:

  • employed as at, or after, 20 August 2021, who left their role on or prior to 31 August 2022, and were covered by the pay equity claim at the time they left their role
  • employed as at, or after, 20 August 2021 and left their role after 31 August 2022
  • changed schools/kura or their role since 20 August 2021 and are still employed by a school/kura.

If the above situations are relevant to you see the advice on the Ministry's website here: Administration support staff in schools pay equity claim 


How to count days of leave without pay for part-time teachers

If the teacher normally works five days per week, count all the work days that fall in the absence period. Do not count school vacations or public holidays. If the total number of days counted is more than five, add the intervening weekends and public holidays.

If the teacher normally works fewer than five days per week, then do one of the following:

  • if the absence is for a continuous period of more than one calendar week, count all the calendar days, including weekends and public holidays.
  • if the absence is continuous for one calendar week or less, count only the teacher's normal work days.

Reminder: EdPay only works for NZ based IP addresses

To make your information more secure, we have limited access to the EdPay login page to New Zealand IP addresses. If you are travelling over the school holidays and logging in for work, you can use a New Zealand based VPN to access EdPay. If you get an Invalid Request: Support ID XXXXXXXXX error message when you are accessing EdPay, you will need to change to a New Zealand based IP address to access the EdPay portal.


Teacher aide increments automatically applied unless deferred

After the Teacher Aide Pay Equity Claim settlement, the teacher aides listed on your Attestation report are entitled to an automatic yearly increment.

If a teacher aide has not met performance standards OR is not eligible to progress from Grade BC step 05 to step 06 (as their work remains with matrix Grade B), please defer by placing a N in the appropriate field and return the signed report to our School Account Team. These are the only reasons a teacher aide may have their increment deferred. Schools must discuss a deferral with the teacher aide two months before it is to be applied.


Reminder: check your Pay Ending report before end of term

Please check your Pay Ending report before the end of term to see if any jobs need to be extended or terminated.
The Pay Ending report shows employees whose jobs are due to end in the next 90 days, and who will not be paid after the job-end-date shown. It also shows jobs that have ended but have not been terminated (known as lapsed). It is available on the EdPay portal with your other reports.


Lapsed fixed-term jobs will be automatically terminated two pay periods after the employee's job-end-date. Lapsed permanent jobs will need to be terminated by your school. A job will show as lapsed in the EdPay portal if the employee's end date is in the past. It can still be extended at this point. There is more information about this on the EdPay website: EdPay | Reports | Pay Ending report


Holiday pay reduction for some teachers

If a teacher takes unpaid leave during a school term, a holiday pay reduction may be needed.

At the beginning of each vacation period, required holiday pay reductions are calculated for all teachers who have taken unpaid leave during the term just completed (in some instances, further holiday pay reductions are required resulting from prior terms).

The holiday pay reduction will be made from the employee's pay that falls in that vacation period. As each sector has its own set of holiday pay reduction calculation rules, there are links to each collective agreement on the EdPay website: EdPay | Tools to help you | A-Z | H | Holiday pay reduction for some teachers


Upcoming scheduled outage 8-10 October

There will be a planned EdPay outage from 6am, Saturday 8 October until 6am, Monday 10 October for scheduled maintenance.

Ngā mihi

Education Payroll team