Kia ora koutou
We hope your school or kura had a good first term and that you’re well placed to tackle the rest of the year. Here are some payroll reminders before you take some time to recharge your batteries over the term break.
- Holiday pay reduction for some teachers
- IEA change screen will not be available from term 2
- Reminder to check the Auto Increments screen
- What is being paid in pay period 2, pay day 16 April
- EdPay straight-through-processing cut-off date for pay period 3
1. Holiday pay reduction for some teachers
If a teacher takes unpaid leave during a school term, a holiday pay reduction may be needed. This would show up on the SUE report as code HPR. At the beginning of each term break, holiday pay reductions are calculated for all teachers who have taken unpaid leave during the term just ended.
The holiday pay reduction will be made from the employee's pay that falls over that term break. There is nothing schools need to do.
If employees want to find out how these deductions are calculated, they can refer to the remuneration section of their employment agreement under holiday pay, as sometimes different agreements calculate these deductions differently.
2. IEA change screen will not be available from term 2
From the beginning of Term 2, the Individual Employment Agreement (IEA) change screen will not be available in EdPay.
If you need to notify us that an employee has signed the latest IEA, please send either an:
- Individual employment agreement change form (EP22) or an
- Annualisation agreement change of hours/pay rate for non-teachers (EP24nt) for annualised employees.
Please always download these forms from our website to ensure you are using the latest version, as we update them from time to time: EdPay and forms
The IEA change screen was introduced to manage the large numbers of employees who would be signing new IEAs during 2023. Schools could update employee’s details on the IEA change screen and we applied those changes in bulk once a pay period.
Now that most employees have signed the latest IEA, and schools have updated their employee details, we are no longer receiving large volumes of IEA change requests. As bulk processing is no longer needed, we will be processing IEA changes manually as we receive them on an EP form. We will look at reopening the IEA change screen next time collective agreements are being renegotiated.
3. Reminder to check the Auto Increments screen
Employees covered by the following agreements can automatically progress to a higher salary step on their work start date anniversary:
- Support Staff in Schools’ Collective Agreement (SSSCA) 2022–24 or Individual Employee Agreement (IEA), or
- Librarians and Library Assistants’, Science Technicians’, Teacher Aides or Administrators Pay Equity Settlements.
This is called an auto increment.
Sometimes an auto increment needs to be deferred (postponed). If an employee:
- has not met performance standards or
- they cannot progress between grades as their work remains solely within their current grade.
Please remember a deferral needs to have been discussed with the employee two months before the increment is scheduled.
Please go to EdPay > My School > Administration > Progression > Auto Increments
The Auto Increments screen shows support staff at your school who are due to receive an increment in the next 90 days. If they have met their performance standards and their work can progress between grades, then there is nothing you need to do. They will receive an increase in their salary automatically.
If an increment needs to be deferred, please follow these instructions on our website: Deferring automatic salary increments for support staff
For more explanation about the work that falls in each grade, please refer to the work matrix table section in the remuneration section of the Support Staff in Schools Collective Agreement 2022–24, for the employee type e.g. teacher aide, administrator, librarian or library assistant, or science technician.
Jobs on Grade D have their salary reviewed annually via a manual process
For jobs on Grade D (GRDD), where the employee is not covered by a pay equity settlement, automatic salary increments do not apply. For these jobs, salary must be reviewed annually and an EdPay pay details change, or an EP24nt for annualised staff, is needed to request an increase to their pay rates. This is referred to in section 3.8.2 of the collective agreement (linked above).
Teachers' salary increments
Teachers need to have their upcoming increments checked and manually confirmed via the Attestation School report.
The report can be downloaded from EdPay > Reports > Attestation School report.
Please regularly check this report as schools need to confirm whether teachers’ salary progression should go ahead and notify Education Payroll of this. Payroll administrators can check the report and principals will need to provide their sign-off. The progression will not happen automatically.
Please go to our website for more information on the Attestation School report
4. What is being paid in pay period 2, pay day 16 April
The following salary rate increases will be paid in pay period 2, pay day 16 April 2024:
- Teachers covered by the Secondary Teachers’ Collective Agreement 2022–2025 or corresponding IEA, will receive the 3 April 2024 Unified Base Salary Scale (UBSS) increase, according to their salary step. There is nothing that schools need to do. If teachers on IEAs are not on the current IEA corresponding to the collective agreement they will not receive the UBSS increase. For more details on this increase, please see the remuneration section of the: Secondary Teachers' Collective Agreement – Education in New Zealand
- Teachers covered by the Area School Teachers’ Collective Agreement 2023–2025 or corresponding IEA, will receive the 3 April 2024 Base Salary Scale (BSS) increase, according to their salary step. There is nothing that schools need to do. If teachers on IEAs are not on the current IEA corresponding to the collective agreement they will not receive the BSS increase. For more details on this increase please see the remuneration section of the: Area School Teachers' Collective Agreement – Education in New Zealand
- We will also be applying the new subscription rates for NZEI Te Riu Roa, E Tū and PPTA membership to the pay of union members. The unions should have already communicated to their members about these increases.
Teachers covered by the Primary Teachers Collective Agreement will receive the 3 April 2024 UBSS increase in pay period 3 on 30 April 2024. We will have more information about this in our next newsletter, you can also review the: Changes to the Primary Teachers' Collective Agreement 2023–25 – Education in New Zealand
5. EdPay straight-through-processing cut-off date in pay period 3
Due to the ANZAC Day public holiday on 25 April, the EdPay straight-through-processing cut-off date for the next pay period (pay period 3) will be Wednesday 24 April at 5.30pm. There are no other changes to calendar dates in pay period 3.
Thanks again for working alongside us through the busy Start of Year period and during a busy term 1. We know that payroll is often one in a long list of things you’re responsible for. Thanks for continuing to work with us to make sure all school employees are paid correctly and on time.
Ngā mihi
Education Payroll