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Tenure change

Use these tables to help determine the correct action for an employee tenure change.

Teachers and principals


When terminating the role of a teacher at your school, please ask if they are moving directly to a permanent teaching role at a different school. If this is the case, the termination reason in EdPay should be Transfer. This is especially the case for teachers transferring halfway through the school year. Using TRANS as a termination code will mean that their holiday pay balance will transfer to the new school, and they will be paid correctly at the end of the year.

Currrent tenure New tenure Notification to Education Payroll
Secondary principal Secondary principal Submit a NOVO6 to terminate role and use EdPay to set-up new position
Secondary principal Any teaching/principal position Submit a NOVO6 to terminate role and use EdPay to set-up new position
Permanent teacher or principal ¹ Permanent teacher or principal¹ Previous school uses EdPay to terminate the role with the reason: Transfer (TRANS). New school uses EdPay to set-up the new position
Permanent teacher or principal ¹ Fixed-term teacher or principal ¹ Use EdPay to terminate permanent position and to set-up a new fixed term position
Fixed-terrm teacher or principal¹ Permanent teacher or principal¹
Use EdPay to change tenure from fixed term to permanent.
If moving from teacher to principal or principal to teacher, use EdPay to terminate the position and set-up the new position
Fixed-terrm teacher or principal¹
Fixed-terrm teacher or principal¹
Use EdPay to terminate fixed term position and to set-up new fixed term position
Permanent teacher or principal
Supernumary position Only permanent employees can be deemed Supernumary. A termination instruction is not required from the school or Ministry of Education.
Supernumary position
Permanent (at the same school) Change in tenure only, use EdPay to make pay details changes
Supernumary position
Permanent (at a different school)

Use EdPay to set-up the new position
Supernumary position
Fixed-term teacher or principal
Use EdPay to set-up the new position

¹Excludes secondary principals and teachers and principals at special residential schools and annualised employees, who neeed to submit a NOVO6 to terminate their role.


Non-teachers



Current tenure New tenure Notification to Education Payroll
Permanent non teacher - 52 weeker Fixed-term non teacher - 52 weeker Use EdPay to terminate permanent position and to set-up new fixed term position
Fixed-term non teacher - 52 weeker
Permanent non teacher - 52 weeker
Use EdPay to change tenure to permanent
Permanent non teacher - term time only Fixed-term non teacher - term time only Use EdPay to terminate permanent position and to set-up new fixed term position
Fixed-term non teacher - term time only Permanent non teacher - term time only Use EdPay to change tenure to permanent term time only
Permanent annualised employeees Permanent non teacher - term time only Use EdPay to change the employee to term time only
Permanent annualised employeees
Fixed-term non teacher - term time only Submit a NOVO6 to terminate role and use EdPay to set-up a new position
Fixed-term annualised employees Permanent non teacher - term time only Use EdPay to change the employee to term time only
Fixed-term annualised employees
Fixed-term non teacher - term time only
Use EdPay to change the employee to term time only
Permanent non teacher - 52 weeker Permanent non teacher - term time only Use EdPay to terminate role and to set-up new position
Permanent non teacher - 52 weeker
Fixed-term non teacher - term time only
Use EdPay to terminate role and to set-up new position
Fixed-term non teacher - 52 weeker
Permanent non teacher - term time only
Use EdPay to terminate role and to set-up new position
Fixed-term non teacher - 52 weeker
Fixed-term non teacher - term time only
Use EdPay to terminate role and to set-up new position
Permanent non teacher - term time only
Permanent non teacher - 52 weeker
Use EdPay to terminate role and to set-up new position
Permanent non teacher - term time only
Fixed-term non teacher - 52 weeker
Use EdPay to terminate role and to set-up new position
Fixed-term non teacher - term time only
Permanent non teacher - 52 weeker
Use EdPay to terminate role and to set-up new position
Fixed-term non teacher - term time only
Fixed-term non teacher - 52 weeker
Use EdPay to terminate role and to set-up new position
Fixed-term non teacher - timesheet only
Permanent non teacher - 52 weeker
Use EdPay to terminate role and to set-up new position
Fixed-term non teacher - timesheet only
Fixed-term non teacher - 52 weeker
Use EdPay to terminate role and to set-up new position
Fixed-term non teacher - timesheet only
Permanent non teacher - term time only
Use EdPay to change tenure to permanent
Fixed-term non teacher - timesheet only
Fixed-term non teacher - term time only
Use EdPay to change tenure to fixed term
Permanent non teacher - timesheet only Permanent non teacher - 52 weeker
Use EdPay to terminate role and set-up new position
Permanent non teacher - timesheet only
Permanent non teacher - term time only
Use EdPay to change tenure to permanent
Permanent non teacher - timesheet only
Fixed-term non teacher - term time only
Use EdPay to terminate role and to set-up new position
Permanent non teacher - 52 weeker
Permanent non teacher - timesheet only
Use EdPay to terminate role and to set-up new position
Permanent non teacher - 52 weeker
Fixed-term non teacher - timesheet only
Use EdPay to terminate role and to set-up new position
Fixed-term non teacher - 52 weeker
Permanent non teacher - timesheet only
Use EdPay to terminate role and to set-up new position
Fixed-term non teacher - 52 weeker
Fixed-term non teacher - timesheet only
Use EdPay to terminate role and to set-up new position
Permanent non teacher - term time only
Permanent non teacher - timesheet only
Use EdPay to change tenure to permanent
Permanent non teacher - term time only
Fixed-term non teacher - timesheet only
Use EdPay to terminate role and to set-up new position
Fixed-term non teacher - term time only
Permanent non teacher - timesheet only
Use EdPay to change tenure to permanent
Fixed-term non teacher - term time only
Fixed-term non teacher - timesheet only
Use EdPay to change tenure to permanent