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Create an additional job

If an employee is:

  • already on the education service payroll
  • working at your school or at a different school, 
  • and is appointed by your school to do an additional job; 

then you will need to use EdPay to set up the new job in the same way as a new appointment. 

An employee may need multiple jobs if the additional work:

  • falls under different collective agreements
  • falls under different designation codes
  • will have a different grade and step.

An additional job is not needed if...

 then...
an employee has a part time position and their hours change permanently or for a fixed time
use EdPay to change their hours. See Change pay details in EdPay
an employee’s pay is split across different funding and/or department codes
assign the different codes in EdPay. See Change or add funding department codes in EdPay

Characteristics of jobs

When an employee has multiple jobs:

  • their jobs may have different commencement and increment dates
  • each job shows separately on the school’s staff usage and expenditure (SUE) report and employee records
  • leave must be entered for each job separately
  • terminations must be done for each job separately
  • each job may or may not be annualised, if eligible.
  • their total hours for all teaching jobs should not exceed full-time hours.

These are some examples of when an employee may require multiple jobs to be set up in the payroll:

A part-time teacher is also a day reliever:

  • Job 1 Part-time teacher
  • Job 2 Day reliever

A person works as a clerical worker and as a teacher aide:

  • Job 1 Clerical worker
  • Job 2 Teacher aide

A teacher is on leave without pay (LWOP) (including maternity leave) from one job and takes up a fixed-term position at the same or another school and is also day relieving.

  • Job 1 Teacher (on LWOP)
  • Job 2 Fixed-term part-time teacher
  • Job 3 Day reliever