Start of Year screen
The Start of Year screen is a section of EdPay that is available between December and February each year. It is where you will enter most of your school's information so that employees are paid correctly from the beginning of the new school year.
To find the screen go to EdPay > My Employees > Start of Year
When the Start of Year screen opens, you will see four tabs: School Term Dates, Restart Job, Change Hours and Summary.
In those four tabs you can:
- Download the Start of Year report (Summary tab).
- Enter your next year's term one start date and term four end date (School Term Dates tab).
- Restart fixed-term teachers and term-time-only non-teachers who are returning to your school next year (Restart Job tab).
- Change hours for some fixed-term teachers and term-time-only non-teachers (Change Hours tab).
Some Start of Year information needs to be entered outside of the Start of Year screen, using other screens in EdPay.
- Pay details changes for all other employees who don't show on the Change Hours tab e.g. employment type, funding or department codes and allowances.
- Terminating jobs for employees not returning next year.
- Adding employees who are new to your school next year.
- Adding new jobs for existing employees.
Principals and authorised EdPay users
Changes for principals can't be made in EdPay, they need to be sent via the EP5 or EP5c form to support@novopay.govt.nz.
Changes for other authorised EdPay users can either be made by the principal in EdPay or by form.
Changes for staff who are authorised EdPay users must be completed before their first day next year, or they won't have access EdPay to complete Start of Year processing for the school’s employees.
Annualised employees
About annualisation
Annualisation spreads out the earnings of term-time-only support staff into equal fortnightly pays throughout the year, including school holidays.
The annualisation period is from 31 January to 30 January the following year.
How to apply for annualisation
You need to apply each year for each employee who wants their pay annualised, even if they were annualised the year before. This is because the annualisation percentage calculations change depending on when public holidays and term dates fall.
There are two ways to annualise employees: the EdPay annualisations screen or the Annualisation agreement (EP23nt) form.