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| 1 |
Download the Start of Year 2025 Guide for full instructions
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Start of Year 2025 Guide (PDF, 1.5MB)
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| 2 |
Log in to EdPay and go to the Start of Year screen
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Use the 'Forgot my password' link on the EdPay log in screen, or your payroll advisor can help with this if needed.
EdPay > My Employees > Start of Year |
| 3 |
Download your Start of Year report and Pay Ending report to identify any changes for existing staff
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1. EdPay > My employees > Start of Year Screen > Summary tab > Download SOY report
2. EdPay > Reports > Pay Ending report
Read more about the reports and how to download them Start of Year reports
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| 4 |
Enter your school's 2025 term dates
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Start of Year screen > School Term Dates |
| 5 |
Restart term-time only non-teachers and fixed-term teachers
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Start of Year screen > Restart Employees |
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Change hours for part-time teachers or non-teachers (without a work pattern)
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Start of Year screen > Change Hours |
| 7 |
Make any other employee's pay details needed in 2025
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EdPay > My Employees > Select employee name
To check whether changes need to be made in the employee's Job screen, in the Start of Year screen or by sending a form, use the Start of Year actions tool
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| 8 |
Set up new staff in EdPay
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EdPay > My Employees > Add an employee
Some new staff may need to submit a salary assessment if there is there first teaching job in the NZ state sector, or they have had a break for two years or more, or if they have new qualifications or work experience.
For more info about how to apply go to Salary assessments
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| 9 |
Terminate jobs for employees not returning in 2025
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Go to EdPay training > Terminate job
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| 10 |
Download a final copy of the Start of Year report to check all info has been entered. Keep a copy of the report for your records (EPL does not need a copy). |
EdPay > My employees > Start of Year Screen > Summary tab > Download SOY report |