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Check 1st SUE report

The first SUE report is available for checking by 9am on the second Friday (day 10) of the pay cycle. You can download it from the Reports menu in EdPay.  

SUE adjustment timeline and cut-off

Check this report for errors, and see if any adjustments are needed
They will be processed by Education Payroll, in time for pay day, and will be updated for the final SUE report on Tuesday (day 14). 

What qualifies as an adjustment?

You can only make adjustments to correct errors for transactions that are already listed on the first SUE report. For late or missed transactions, an out of cycle payment should be considered.

The EP31 email subject line

When submitting a SUE adjustment via an EP31, it is essential that the email subject line says:

  • SUE adjustment (employee name, MOE number) 
This is used by the school account team to identify any tickets with SUE adjustment submissions so that they can be processed in time for the final SUE and payday.

Note: if instructions have been sent to the Education Payroll school account team, but do not show in the SUE reports, check the ‘daily ticket status’ email or your EdPay Activity History screen. 

For advice on sending forms and managing tickets, see: Manage tickets. 

Who should check the first SUE report?

Administrators and/or principals should check details and correct pay errors before each pay run. For more guidance on payroll controls and processes see: School internal processes and controls [PDF 1.6MB, 8 pages]

What to check:

The 1st SUE report shows the pay for each employee, broken down by payment type. It is important that the payment types for each employee are correct, including: 

Leave

Check that all leave recorded on the 1st SUE shows correctly. Leave codes show in the payment type column. See leave codes and reasons to check what each code means. 

Check that any leave without pay (LWOP) dates are correct as incorrect dates will result in overpayment of underpayment. You may also want to check the leave history in EdPay. 

Timesheets

Check that timesheets and extra time have been entered correctly. You may also want to use the timesheet history in EdPay. 

Entitlements

Check that employees are receiving their entitlements, as outlined in their employment agreement.

Arrears

Check that employees who are due arrears, ie. due to increments or collective agreement changes, are receiving them. 
Arrears can be included in the Amount Paid shown in the employee's SAL - Salary line. 

New employees

  • Are new employees showing in the SUE report? 
  • Will they be paid for the correct number of days/hours since their start date? 
  • Are they on the correct grade, step, percentage and rate? For non-teachers, these are set by the school in accordance with the terms and conditions of the relevant collective agreement or individual employment agreement. For teachers, check that the details match what has been advised by the Salary Assessment Unit. 
  • Are they receiving their entitlements, as outlined in the employment agreement? See the 'Entitlements' section above. 
See New appointment for more information. 

Terminated jobs

Check that employees who have received their termination pay no longer appear on the SUE report. 

Related links